Human Resources

Summary

This checklist summarizes the important tasks that new staff must complete when they join the World Bank Group on a short-term consultant/short-term temporary (STC/STT) appointment in a country office (CO).

Step

Action

Action by Staff

01

Read the Letter of Appointment (LOA) and the following documents:

• Staff Rule 03.00 Office of Ethics and Business Conduct (EBC)
• Staff Rule 03.01 Standards of Professional Conduct
• Staff Rule 03.02 Employment Outside the Bank Group
• Staff Rule 03.03 Financial Interest and Disclosure
• Staff Rule 03.04 Bank Group - Endorsed External Activities
• Staff Rule 03.06 Family Obligations - Spouse and (or) Child Support Obligations and Divorce
• Code of Conduct
• World Bank Group Travel Procedure and Guidance
  
• Procedure: Official Travel Expenses – Payment and Reimbursement
• G00050 Notes for STT/STC CO Appointments

02

Electronically sign the Letter of Appointment (LOA).

By signing the LOA, you acknowledge that you have received, read, understood, and accepted the above documents.

If this appointment requires Employment Screening you will receive an email from the WBG screening vendor with the subject “World Bank Group Background Verification Request for  [applicant name]” to initiate your screening after the Letter of Appointment (LOA) is signed.

Attention:

All STs must comply with the above. Failure to do so could result in the suspension of their ST contract with the WBG.

Staff locally hired in Iraq for an assignment in the Baghdad office, must also submit:

• Form - British Embassy in Baghdad Security Clearance Request
• Form - British Embassy in Baghdad Declaration of Criminal Convictions
• Form - Government of Iraq Badge Request

Note for STC/STTs based in the United Kingdom:
STC/STTs, while working in the U.K., may be responsible for the employee share of National Insurance Contributions (NIC). Your net salary rate includes an allowance for the employee share of NIC. The World Bank and IFC, as international intergovernmental organizations, are immune from contributing employer share of NIC. The World Bank Group does not deduct NIC from the fees paid. To the extent liable, STCs and STTs must pay their NIC directly to HMRC.

STC/STTs based in France - Medical Insurance Coverage:
STC/STTs hired locally in France must provide proof of medical insurance coverage (e.g., a copy of a valid medical insurance card) to their respective Administrative contact specified in Appointment Letter on or before appointment start date.

Note for STC/STTs based in Fiji:
Fijian nationals who are hired in Fiji as STC/STTs are responsible for contributing 18% of fees to the Fiji National Provident Fund (FNPF), which includes the employee contribution of 8% and the employer contribution of 10%. Your net salary rate includes an allowance for the employer share of the FNPF. The World Bank Group does not deduct FNPF contributions from the fees paid. STCs and STTs must pay their FNPF contributions directly to the FNPF as a voluntary member.

03

Complete the mandatory eLearning course, ‘Overview of the WBG for ST staff’.

The course is a self-paced eLearning module for STT/STCs which will help you with onboarding and orientation to the Bank Group and acquiring the knowledge, skills, and behaviors to become an effective member of the Bank Group. It also provides information related to policies surrounding the ST appointment.

04

Complete and sign F01603 Designation of Insurance Beneficiary for CO Staff and Retirees, to designate a beneficiary for payment of accrued salary and accidental death insurance for STC/STTs.

STC/STTs are covered under a special accidental death insurance only if on official and authorized Bank Group travel.

• Select ‘Accrued Salary, Benefits and Allowances on Ending Employment and Bank-paid Accident Insurance’.
• Refer to your LOA for your UPI number.

Without a beneficiary designation, the spouse or domestic partner is paid automatically for accrued salary or an approved accidental death claim. If the staff member has no spouse or domestic partner and has not designated a beneficiary, the insurance company will pay the estate.

05

Provide your emergency contact information in myHR Self-Service.

If you do not have access to myHR Self-Service, provide your contact information (address, phone number, and personal email address) to the respective hiring unit in HQ/country office.

Important Guidelines/Links/References

After the start date of your contract, submit your bank account information through the ST Payment system. Once the bank account information has been updated, and prior to the expiration of your contract, you may request settlement of remuneration through the same portal.

If you do not have access to the Bank Group's network or a passkey to access the ST Payment system after the start date, contact the appropriate helpdesk listed under the administrative contact listed in your LOA.

Refer to Corporate Procurement's Restrictions on current and former Bank Group staff and eligibility of Bank Group vendors. This is referred to as the cooling-off period.

Refer to information about the Maximum length of STC/STT contracts.

For additional information on entering employment, refer to Staff Rule 4.01.

Update your SkillFinder profile with information on your specialization and skills, once you have access to the Bank Group's intranet. SkillFinder allows managers and staff to search consultant profiles for staff expertise.

For any additional questions that you might have, contact your Task Team Lead (TTL) or contact/s indicated in your LOA.